The Rector writes ‘ As I mentioned last week, on 25th May, new Data Protection laws come into place throughout Europe (GDPR) and in order to stay within the law, the Parish must now have an explicit written consent from all of you in order to keep communicating with you and also to securely store your basic information (name, address, phone number, email etc) .You will be receiving a Consent Form along with your usual Parish Fête Raffle Booklets in the post in the coming days. Please do fill this form in, sign it and return it to the Parish Office/Church Wardens as without it, we cannot write to you or indeed contact you on any parish or diocesan matter. There will also be blank Consent Forms in each of the Churches. This week I have also printed the ‘Data Privacy Notice’ on the back page. Just talk to me if you need to know any more about GDPR and how it will affect us or you can read the Data Privacy notice under GDPR on our Parish Website www.carrigalineunion.org.
We will join again with Crosshaven for our Summer Holiday Club . This year’s Club is called ‘The Big Top’ and will be in the Canon McCrea Hall in St Mary’s School Carrigaline from Monday 16th July to Friday 20th July. Application Forms are now available in the Parish Office or from the Rector.
14th May Toddlers Plus One 10am until 12 noon Parish Hall Monday Club 3pm until 5pm Parish Hall
16th May Mothers’ Union 8pm Parish Hall
20th May Youth Club 7pm till 9pm Parish Hall
21st May Charting a Future Roadshow 7:30pm Parish Hall
26th May Parish Fete St Mary’s School 10am
28th May VOICE Recycling Workshop 8pm Parish Hall
16-20 July Summer Holiday Club
CARRIGALINE UNION OF PARISHES DATA PRIVACY NOTICE
- Your personal data – what is it?
Personal data relates to a living individual who can be identified from that data. Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by the General Data Protection Regulation (the “GDPR”).
- Who are we?
Carrigaline Union Parish is the data controller (contact details below). This means it decides how your personal data is processed and for what purposes.
- How do we process your personal data?
Carrigaline Union Parish complies with its obligations under the “GDPR” by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.
We use your personal data for the following purposes: –
To enable us to provide a voluntary service for the benefit of the public in a particular geographical area as specified in our constitution;
To administer membership records;
To fundraise and promote the interests of the church;
To manage our employees and volunteers;
To maintain our own accounts and records;
To comply with Safeguarding Trust (Child Protection) requirements;
To administer and run effectively our Choral Group;
To inform you of news, events, activities and services running at either of the churches in the Carrigaline Union Parish;
To share your contact details with the Diocesan Office so they can keep you informed about news in the diocese and events, activities and services that will be occurring in the diocese and in which you may be interested.
- What is the legal basis for processing your personal data?
Explicit consent of the data subject so that we can keep you informed about news, events, activities and services and process your donations and keep you informed about Carrigaline Union Parish and diocesan events
Processing is necessary for carrying out obligations under employment, social security or social protection law, or a collective agreement
Processing is carried out by a not-for-profit body with a political, philosophical, religious or trade union aim provided: the processing relates only to members or former members (or those who have regular contact with it in connection with those purposes); and there is no disclosure to a third party without consent
Sharing your personal data
Your personal data will be treated as strictly confidential and will only be shared with other members of the church in order to carry out a service to other church members or for purposes connected with the church. We will only share your data with third parties outside of the Carrigaline Union Parish with your consent.
How long do we keep your personal data?
We keep data in accordance with the guidance set out within Irish Data Protection Legislation, details of which can be found at www.dataprotection.ie and in the guide “Keep or Bin: Care of Your Parish Records” which is available from the Church of England website www.churchofengland.org/more/libraries-and-archives/records-management-guides Specifically, we retain Carrigaline Union Parish membership data, Carrigaline Union Parish activities/organisations membership data and personal data relating to our governance structures and systems while it is still current; records of donations and tax rebates on donations over €250 p.a. and associated paperwork for up to 6 years after the calendar year to which they relate; and parish registers (baptisms, marriages,funerals)permanently.
7. Your rights and your personal data
Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data: –
The right to request a copy of your personal data which Carrigaline Union Parish holds about you
The right to request that Carrigaline Union Parish corrects any personal data if it is found to be inaccurate or out of date
The right to request your personal data is erased where it is no longer necessary for Carrigaline Union Parish to retain such data
The right to withdraw your consent to the processing at any time
The right to request that the data controller provide the data subject with his/her personal data and where possible, to transmit that data directly to another data controller, (known as the right to data portability), (where applicable) [Only applies where the processing is based on consent or is necessary for the performance of a contract with the data subject and in either case the data controller processes the data by automated means}
The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing
The right to object to the processing of personal data, (where applicable)
[Only applies where processing is based on legitimate interests (or the performance of a task in the public interest/exercise of official authority); direct marketing and processing for the purposes of scientific/historical research and statistics]
The right to lodge a complaint with the Data Protection Commissioner
- Further processing
If we wish to use your personal data for a new purpose, not covered by this Data Privacy Notice, then we will provide you with a new notice. The new notice will explain the new use of your personal data prior to commencing the processing. It will set out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.
- Contact Details
To exercise all relevant rights, queries of complaints please in the first instance contact the Data Protection Coordinator, Carrigaline Union Parish, Carrigaline Union Parish Office, St Mary’s Church, Church Road P43 YN90, Carrigaline, Co. Cork. Tel: +353 (0)21 4374045; Email: firstname.lastname@example.org
You can contact the Data Protection Commissioner on +353 (0761) 104 800; via email email@example.com or by writing to: The Data Protection Commissioner, Canal House, Station Road, Portarlington, Co. Laois, R32 AP23